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Purchase order clauses – Aerospace

The supplier shall comply with the following requirements as applicable to the products, materials, processes, and services provided under this Purchase Order (PO).

1. General Requirements

The supplier shall provide products and/or services in accordance with all applicable specifications, drawings, standards, revisions, and requirements identified in this Purchase Order and referenced documents.

The supplier shall maintain a quality management system appropriate to the scope of work performed.

2. Approval of Products, Processes, and Equipment

The supplier shall use only approved materials, processes, equipment, and sources as specified by the Purchase Order, engineering requirements, customer requirements, or regulatory authorities.

Changes to approved processes, materials, manufacturing location, equipment, or sub-tier suppliers shall not be made without prior notification to and approval from the Buyer when required.

3. Personnel Competence

Personnel performing work affecting product quality shall be competent based on appropriate education, training, skills, and experience.

Special process personnel shall be qualified and certified as required by applicable specifications.

4. Nonconforming Product

The supplier shall notify the Buyer of any nonconforming product or service and obtain approval for disposition when required.

Nonconforming material shall not be shipped without written authorization from the Buyer.

5. Notification of Changes

The supplier shall notify the Buyer in writing of any proposed changes that may affect product conformity, including but not limited to:

  • Manufacturing processes
  • Product design (when applicable)
  • Manufacturing location
  • Key equipment
  • Special processes
  • Sub-tier suppliers

Changes shall not be implemented until approved when required by contract.

6. Counterfeit Parts Prevention

The supplier shall establish controls to prevent the use or delivery of counterfeit or suspect counterfeit parts, materials, and components.

Material traceability shall be maintained to the original manufacturer where applicable.

7. Product Safety

The supplier shall ensure awareness of product safety requirements and their contribution to product conformity and safety throughout the product lifecycle.

8. Ethical Behavior

The supplier shall promote ethical behavior and integrity in all activities related to products and services supplied under this Purchase Order.

9. Right of Access

The supplier shall provide the Buyer, the Buyer’s customer, and applicable regulatory authorities the right of access to:

  • Applicable facilities
  • Work areas
  • Records
  • Quality documentation

For the purpose of verifying compliance with contractual and regulatory requirements.

10. Records Retention

Quality records associated with this Purchase Order shall be retained for a minimum of 10 years unless otherwise specified.

Records shall be made available upon request.

Examples include:

  • Certificates of Conformance
  • Inspection records
  • Test reports
  • Material certifications
  • Calibration records

11. Flow down to Sub-tier Suppliers

The supplier shall flow down all applicable requirements of this Purchase Order, including key characteristics, regulatory requirements, product safety requirements, and quality requirements, to all sub-tier suppliers.

12. Special Requirements and Key Characteristics

When identified on drawings, specifications, or Purchase Orders, the supplier shall control and verify special requirements, critical items, and key characteristics in accordance with applicable requirements.

13. Inspection and Test Requirements

The supplier shall perform all inspections and tests necessary to verify conformity of product to specified requirements.

Objective evidence of acceptance shall be maintained and provided upon request.

14. Certificate of Conformance

Each shipment shall be accompanied by a Certificate of Conformance (C of C) containing:

  • Supplier name
  • Purchase Order number
  • Part number
  • Revision level (when applicable)
  • Quantity shipped
  • Statement of conformity
  • Authorized signature and date

15. Special Process Requirements (When Applicable)

Special processes including, but not limited to:

  • Heat Treat
  • Welding
  • Plating
  • Painting
  • NDT
  • Chemical Processing

shall be performed only by approved sources and accompanied by applicable certifications.

16. Quality Management System Requirements

Unless otherwise specified, suppliers shall maintain one of the following:

  • AS9100 certification preferred
  • ISO 9001 certification acceptable where approved by Buyer
  • Customer-approved quality system
  • Supplier Acknowledgment

Acceptance of this Purchase Order constitutes acknowledgment and acceptance of all applicable requirements contained herein.